This form is used to allocated cash to services for a Route on a specified day. The data can be maintained manually in the grid, or the PC running this form can be attached to the serial port of a Coin Counter (which may in turn also have the Bill counter interfaced to it) and the data can be collected automatically from the Coin Counter.
This form is mostly useful when all the service product and cash recalculation fields (Cash Meter, Card Sales, Refunds, Test Vends, and cash Commission values) have been collected on handhelds, and have been automatically synchronized from the handheld to the database prior to the cash being counted. Refer to Enter Service Cards for more details on the service Product and cash reconciliation data.
However it may be still more efficient to use this form rather than the Enter Service Cards form even when handhelds are not in use or cash is being counted with automatic interfacing.
This form is structured around the process of counting cash by Route for a day ie each Route driver has returned to the Warehouse after servicing their route and left individual cash bags for each service collected in a locker, tote box or similar to be counted. The Money room then counts all cash bags for that Route's service day sequentially and as a complete batch. As soon as the cash bags have been checked in (or immediately prior) the Route handhelds will be synchronized. This synchronization is required so that the cash bag number allocated to each service has been loaded to the database. If interfacing to a Coin Counter is being used, the cash cannot been counted until this synchronization has been completed.
To start the route batch, select the route and day to be processed from the Region, Route and Date selection fieds. All the Collect services generated for this day will be display in the Collects grid. Data displayed is:
Svc ID - the internal service ID generated for this service
Asset, Type, Model - the Asset number, machine Type and Model number of this service
Account#, Account description , Location - the Install Account and Location of the Asset for this service
Bag# - the number of the Bag allocated to service in the handheld
When entering the data manually, update the following fields:
Coins - the value of the coins counted
Bills - the values of the Bills counted
Refunds - the value of any refunds given to the Account from the machine when the machine was serviced
Card Sales - the value of any card sales read from the card sales meters at the time the machine was serviced
Use arrow keys and tab to cycle around the grid. Use Cancel or Save buttons to cancel or save the route data once complete.
When interfacing to the Coin Counter
Select the correct Port number that the Coin Counter is connected to from the list that VendSys has read from the PC.
Click on Start to open the port for reading from.
Data can be allocated to the services in the following ways:
If cash data comes through from the coin counter and can't be allocated to a service item in the grid, the cash data will be store in the Unassigned Cash grid. This may be because a cash bag is not recognized or was entered in error. Continue to process all other cash bags. Once complete it may be more obvious which service the unassigned cash belongs to. Click on an Unassigned cash value and drag and drop onto the correct service item in the grid of services. The cash will be assigned to that service item,
Update any services with the Refund and Card Sales cash reconciliation items.
Use Cancel or Save buttons to cancel or save the route data once complete.
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