Tax Codes

Tax Codes are used to define the values of Sales Tax to be applied to vending sales.

The following fields are used to define Tax Codes:

Code

A short code for the Tax Code referring to the State or County or City taxing region.

Active

Inactive Tax Codes will not be available from selection lists.

Description

The full name of the tax region.

Tax Rates grid

The tax rates grid is the list of rates for each Product Group defined in the data base. The grid provides for additional data to modify the rate data applied to sales. The rate data is defined as follows:

Tax Rate

The percentage rates of sales tax inferred from the sale. Enter the value as a percentage eg enter 6.5% as 6.500.

Threshold

This is the dollar value at which sales tax starts to be levied on an individual sale. So if tax is not applicable to sales less than 75c then enter a value of 0.7500 as the threshold

Deposit

This is the value of Bottle Deposits than may applied to the Products in the product Groups as listed out line by line in the grid. Some Tax authorities provide that bottle deposits are not taxable. If the deposit is 5c then enter the value as 0.05. It is expected that all the products in a Product Group will either have a deposit or not have a deposit, and if they do then they all have the same deposit value.

Deposit Taxed

Check the box if the Deposit is actually taxable.

Effective Date

The date that the sales tax rate was effective from .

Changing tax rates

In order to change tax rates, drop the calendar pick from down in the Rates Effective from field and select the date of effect for the new rates.

Then change all the necessary rates.

Click on save to save the form data.

If the date chosen is in the past then:

• All existing sales that need to have a new tax rate applied will be reprocessed to generate new sales tax on those sales
• the grid will reflect the new rates and display the new date of effect in the grid column

Note that you cannot use a date that has been closed off by the closing of a financial period.

If the date chosen is in the future then:

• the grid will revert to displaying the current rates
• the future tax rates are saved internally and will be displayed in the grid when the new date of effect becomes the current date